Storing your most important files in the Cloud offers a cost-effective, secure, and compliant solution to the problem of large volumes of on-site data storage. But you would be forgiven for wondering if access to your precious data from any location on any device renders it unsafe for prying eyes. If the safety of your data in the Cloud is a concern, make sure you follow these tips for optimal security and peace of mind:
1) Create Strong Passwords
Strong passwords really shouldn’t be news to anyone these days, but it’s worth making sure that you secure your data with the most unbreakable passwords possible. Passwords should be a combination of letters (both upper and lower case), numbers, and symbols, avoiding easy-to-predict patterns. A password manager can be a valuable tool for creating strong passwords.
2) Activate Two-Factor Authentication
Two-factor authentication, which is available through most Cloud storage services, offers an additional layer of security should someone make unauthorised access to your files with your password. By requiring a security code that will be sent to your phone, your Cloud data will be totally secure.
3) Review Your File Sharing
One of the advantages of Cloud storage is the ease with which you can share your data with others. However, there’s a risk that data could be viewed by unauthorised parties if links are not removed or passwords are discoverable. Review your file sharing permissions, set expiry dates when possible for file shares, and delete shares once they are no longer required.
4) Close Any Loopholes
Hackers sometimes attempt to access Cloud storage via connected apps (for example, email or a calendar) which are often left to run in the background. This ‘side window’ entry point can allow unauthorised access to Cloud data, so it’s worth reviewing which apps you use are set up with Cloud storage access. Remove those that you don’t use regularly.
5) Use Account Alerts To Manage Your Cloud Storage
Account alerts are vital to improve visibility in your Cloud storage, such as log ins, deleted files, or new shares. Turning on account alerts will help you spot unauthorised activity and take remedial action to minimise potential problems.
6) Deactivate Unused Devices
Multiple syncing from different devices is a valuable tool for modern business; however, when devices are redundant as new hardware is purchased, it’s easy to forget to deactivate them from Cloud storage services. Make sure you sign out from the Cloud service before uninstalling it from the device and sign out from within the browser as well.
Find Out More
For the most secure Cloud storage service, partner with a managed service provider, such as F1 Support. Our experts can ensure that your sensitive data is securely stored in the Cloud, with all necessary steps taken to protect it from unauthorised access. For a complete Cloud storage solution and the peace of mind that your data is safe, get in touch with F1 Support.